What to do for Your Community in the Event of a Hurricane?
Updated: Aug 1, 2022
Board Member State of Emergency Powers
Once again we find ourselves facing the annual threat of high-speed winds, rain, and lightning in the form of potentially catastrophic tropical storms known as hurricanes. It's impossible to fully predict the extent of destruction we may (or may not) see, but in any case it is important to know what powers you possess to protect your community.
1. Conduct Meetings with Practical Notice
Typically Board Meeting notices must be posted in a conspicuous location (often the clubhouse or front of the neighborhood) for at least 48 continuous hours before the meeting, however, the exception to this rule is in the case of an emergency. In the event of a destructive storm, you may find the place where you normally post your notice has been destroyed, in which case, the State says that you may conduct a meeting with 'practical notice.' In essence, do the best that you can to notify your community of a Board Meeting.
2. Appoint Non-Director Assistant Officers
If a Board Member or Members have evacuated the area and are unable to return and/or participate in virtual meetings due to loss of power, you may appoint non-director assistant officers to temporarily fill their roles.
3. Levy Special Assessments Without A Vote
Considering that hurricanes and tropical storms can come unexpectedly and create unforeseen damage to property, in a state of emergency such as a hurricane, you may levy a special assessment without a vote. Levying a special assessment without a vote is designed to raise money for repairs and debris removal in order to protect the property values of your community.
4. Borrow Money/Pledge Assets To Fund Repairs
The Board may also borrow money from a bank and pledge assets to fund repairs around the community. Typically the pledging of assets refers to the collection of future assessments, including special assessments, to borrow money. However, you may also be required to pledge or mortgage physical property such as a clubhouse.
Learn more about the powers and responsibilities your Association possesses
